HOA management built for builders. From first closing to warranty end.
Most HOA management companies start when construction ends. APM starts before your first closing — so your buyers get a professional HOA experience from day one and your team spends less time on document logistics, dues chasing, and warranty claims.
Four ways APM reduces builder workload — and buyer friction
Every item below is something your team is currently doing manually, outsourcing expensively, or not doing at all. APM handles all of it.
Bulk HOA Document Signing Before Closing
Closing a development means getting HOA governing documents signed by every buyer — CC&Rs, bylaws, budgets, disclosure packages. APM manages the entire bulk document workflow: we prepare the standard package, route signing through our platform, and deliver completed sets to your title and closing team. Buyers sign once, digitally, before closing day. No closing table delays, no missing documents, no re-signings.
Gated Community Setup from Day One
Gated developments require access management from the moment the first residents move in. APM deploys the HOA Alchemy smart gate and access control system during the construction phase — residents and guests are provisioned before opening day. No fob distribution headaches. No contractor access vulnerabilities. Your sales team can demo gate access from a phone during tours, and every resident gets their access credentials on move-in day.
Dues & Reserve Collection from First Closing
The moment the first unit transfers, assessments and one-time reserve contributions are owed. APM sets up collection infrastructure before your first closing — every buyer is onboarded to our payment platform at closing, dues begin processing immediately, and initial reserve contributions are collected and segregated into the proper accounts from day one. No billing backlog. No chasing first-year dues. No missing reserves.
Warranty Period Service Request Tracking
After closing, warranty claims are a builder's largest post-sale operational risk. APM creates a dedicated warranty service request channel in the HOA Alchemy platform — every resident submits warranty issues through the same system they use for everything else. Your warranty team gets a clean, organized queue of every claim, with photos, dates, unit numbers, and status. Nothing falls through the cracks. Nothing shows up as a lawsuit because it was never documented.
Everything included from groundbreaking to homeowner turnover
APM's developer package covers the full lifecycle — from pre-sale document preparation through the warranty period and the statutorily required turnover to homeowner control. One partner, one platform, no handoffs.
Request a Developer Package Quote- Dedicated onboarding liaison from pre-sale through first annual meeting
- HOA governing documents prepared and managed before first closing
- Bulk digital closing package — no physical signing required
- Smart gate and access control deployed during construction
- Assessment collection begins at first transfer, no billing gap
- One-time reserves collected, segregated, and documented at closing
- Warranty service request portal live for day-one residents
- Monthly warranty claim summary delivered to your project team
- Turnover to homeowner-controlled board managed compliantly and on schedule
- Davis-Stirling (CA) and Michigan Nonprofit Corp Act compliance from day one
A professional HOA on move-in day is a sales advantage
Buyers talk. The HOA experience in the first 90 days shapes how they describe the community to friends and family — and whether they refer future buyers. APM gives your buyers an HOA that works from the moment they arrive.
Gate Access on Move-In Day
Residents open the community gate from their phone on day one. No waiting for fobs. No access frustration during the most exciting day of their ownership.
HOA Docs Signed Before Closing
No last-minute document confusion at the closing table. Buyers arrive with their HOA documents already signed and on file — a smoother closing reflects well on the builder.
A Community Before Completion
Early residents connect through HOA Alchemy community groups before the development is complete. That social fabric builds attachment to the community and reduces early-buyer remorse.
Homes in APM-managed communities command a premium
Homes in Stoneridge Place at Pleasanton — an APM-managed community — sell for 7% more per square foot than comparable homes in neighboring HOA communities. Professional management, transparent finances, and a well-maintained common area aren't just operational decisions. They're financial ones. Buyers and appraisers notice.
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