Capital projects shouldn't land on the board president's plate.
We manage the bid process, contractor vetting, project oversight, and board reporting — so your community's capital projects get done right without consuming your board's time.
Capital projects are where communities get hurt
A parking lot repaving. A pool deck renovation. A fence replacement. These projects seem manageable — until you realize that sourcing qualified contractors, managing the bid process, verifying insurance, overseeing the work, and handling homeowner communication is a part-time job that doesn't exist on the board.
Unvetted contractors create liability exposure. Poor project management leads to cost overruns and incomplete work. Inadequate documentation creates disputes that outlast the project itself.
We take capital project coordination off the board's plate — managing the entire process from bid to punch list completion, with full documentation for your records and your insurance carrier.
Bid Management
Competitive bids from pre-vetted, insured contractors — not the first contractor who answers the phone.
Insurance Verified
Every contractor carries the insurance your community requires, with your association named as additional insured.
Project Oversight
On-site monitoring, progress reporting, and issue resolution — so the project stays on track.
Punch List
Final inspection and documented punch list completion before any final payment is released.
The capital projects we coordinate
Parking Lot & Pavement
Asphalt resurfacing, crack sealing, sealcoating, striping, and curb repair for HOA parking areas and private roads.
Pool & Recreation Area
Pool deck resurfacing, coping replacement, fencing, shade structures, and recreation area renovations.
Common Area Renovation
Clubhouse remodels, lobby updates, fitness room upgrades, and common building improvements.
Roofing
Common area building roof replacement, repair, and inspection coordination for HOAs and condo associations.
Fencing & Gates
Common area fence replacement and repair, gate installation and automation, perimeter security upgrades.
Landscaping Capital Projects
Large-scale landscape renovation, irrigation system replacement, and hardscape installation.
Exterior Painting
Common area building exterior painting, wood repair, and caulking for HOAs and condo associations.
Drainage & Grading
Storm drain repair, retention pond maintenance, erosion control, and grading corrections for common areas.
From scope to completion
Project Assessment
We evaluate the scope of work, assess current conditions, and define the project specifications clearly before going to market for bids.
Bid Management
We solicit competitive bids from qualified, insured general contractors in our network. All contractors are vetted for licensing, insurance, and HOA project experience.
Board Presentation
We present the bid results to the board with a clear comparison and recommendation, then support the board's decision with contract review and award coordination.
Project Oversight
Our team monitors project progress, coordinates site access, communicates with affected homeowners, and resolves issues as they arise — so the board isn't managing a construction project.
Completion & Punch List
We conduct a final inspection, document punch list items, and ensure the contractor completes all work to specification before final payment is released.
General Contractor Services Questions
Have a capital project coming up?
Tell us what you're planning and we'll walk you through how we can help coordinate it.